"Mail merge" is a feature in word processing applications, typically found in programs like Microsoft Word, Google Docs, or similar software. It allows you to create a batch of personalized documents (such as letters, emails, envelopes, or labels) from a single template, combined with a data source that contains variable information.
### Use of Mail Merge:
1. **Personalized Communication**: It is commonly used to send personalized letters or emails to a large number of recipients, where each document contains unique information tailored to each recipient (like name, address, or specific details).
2. **Efficiency**: Instead of manually typing out each individual document, mail merge automates the process by pulling information from a data source (such as an Excel spreadsheet or a database) and inserting it into placeholders in the template document.
3. **Consistency**: Ensures consistency in formatting and content across all documents generated, reducing errors that might occur from manual typing.
4. **Time-saving**: Particularly useful for tasks requiring the creation of numerous documents with similar layouts but differing content.
5. **Customization**: Allows for customization of each document while maintaining a uniform structure and layout.
Overall, mail merge is a powerful tool for businesses, organizations, and individuals needing to streamline the creation of personalized documents efficiently.
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